Schedule photos and videos to be sent to a PhotoSpring frame today or on any day up to 60 days ahead. Load a week of birthday photos, a photo a day for the holidays, or a month of grandkid pictures at once, and each one is sent on its day. You can change photos that haven't been sent yet and check recent delivery results.
What you need
- A PhotoSpring account and at least one frame you are connected to (your own frame or one you send to).
- A web browser on your phone, tablet or computer. Scheduling is on my.photospring.com. It is not in the PhotoSpring app.
How to schedule photos and videos
Step 1: Open Schedule Photos
Go to my.photospring.com and log in. Tap Schedule Photos.
Step 2: Start a new schedule
Tap + New schedule. This page also lists the schedules you have already saved.
Step 3: Choose the frames
Check the box next to each frame that should get the photos, then tap Continue. If you have many frames, type a name in Search frames. Frames owned by someone else show the owner's name after a slash, for example "Dad's Frame/Tom Lee".
A red Offline dot only means the frame isn't connected right now. You can still schedule to it. The photos download the next time it's online.
Step 4: Name an album (optional)
Type an album name if you want the photos grouped together on the frame, for example "Holiday photos" (up to 35 characters). Leave it blank if you don't need one. Tap Continue.
Step 5: Pick a day and add photos or videos
Tap the day you want the photos sent. Use the arrows to move to other weeks. Then tap the + at the right of that day's bar (for example "Sat, Nov 7") and choose photos or videos from your phone or computer. On a computer you can also drag files onto the day.
Repeat for each day. You can schedule for today or any day up to 60 days ahead.
Prefer a list? Tap the list icon next to the calendar icon to see every day and photo in one scrolling list.
Step 6: Add captions (optional) and save
To add a caption, tap Add caption under a photo. Type up to 135 characters, then tap Save caption. The caption shows with the photo on the frame.
Each photo says Ready to upload until you save. When everything looks right, tap Save schedule. Your photos upload now, so keep the page open until you see Schedule saved.
What the frame owner can expect
- When photos are sent: photos for a future day are sent at 5 AM Pacific Time (8 AM Eastern) that day. Photos scheduled for today are sent as soon as you save.
- Nothing to do on the frame: the photos download on their own and show in the frame's slideshow with the others.
- Album and captions: if you named an album, the photos appear in that album on the frame. Captions show on the photo.
- If the frame is off or offline: the photos wait and download the next time the frame connects to Wi-Fi.
How to change a saved schedule
You can add, move, caption or remove photos that haven't been sent yet. Photos that have already been sent stay on the frame.
- On the Schedule photos page, tap the pencil next to the schedule, then tap Edit.
- Edit first shows the Choose frames and album pages with your choices already filled in. Tap Continue on each to keep them, or change them on the way. You can also change them later by tapping Destination Frames or Album at the top of the calendar.
- Tap the list icon next to the calendar icon to see all your scheduled days and photos at once. Then make your changes:
- + adds more photos or videos to a day.
- Tap the caption (or Add caption) to change it, then tap Save caption.
- To move a photo, tap its calendar icon, choose a future date, then tap Save date.
- The red × removes a photo from the schedule.
- To change several photos at once, tap the checkmark icon at the top right of the list. Check the photos, then tap Remove, Reschedule or Caption.
- Tap Save schedule at the bottom to save all your changes. Save caption and Save date alone don't save the schedule. If you tap Cancel instead, you can discard your changes or keep editing.
To cancel a whole schedule, tap the pencil next to it and choose Delete. Photos that haven't been sent yet won't be sent.
How to check what was sent: schedule history
On the Schedule photos page, tap History.
History has two parts:
- Pending schedules: every photo and video that is still waiting to be sent, with its day, frame, album and caption.
- Past delivery results: what was sent in the last 14 days and whether the frame has downloaded it.
History is for checking only. To change something, tap Manage schedules to go back to your schedules.
What each status means
- Scheduled: waiting for its day.
- Processing: being sent right now.
- Waiting for frame to download: sent. The frame will download it the next time it is online.
- Downloaded: the frame has the photo.
- Already on frame: the frame already had this photo, so it didn't download it again.
- Download confirmation unavailable: the photo was sent, but the frame's download report is no longer kept. This can happen for older deliveries.
- Failed: the photo couldn't be sent. Tap Manage schedules, tap the pencil next to the schedule and choose Edit, then move the photo to a new day or remove it.
How much history you can see
- Delivery results stay in history for 14 days, then disappear from the list. This doesn't delete anything from the frame, but it also means history can't confirm whether an older photo was downloaded.
- Results show 100 at a time. Tap Load more results to see more.
- Pending schedules are always shown in full, however far ahead they are.
Scheduling limits
- Up to 60 days ahead, starting today.
- Up to 500 photos and videos waiting to be sent at one time across all your schedules, with a total size of up to 1 GB, whichever you reach first. The Schedule photos page shows how much you're using. Space frees up as photos are sent.
- Album names: up to 35 characters. Captions: up to 135 characters.
Frequently asked questions
What time are scheduled photos sent to the frame?
Photos scheduled for a future day are sent at 5 AM Pacific Time (8 AM Eastern) that day. Photos scheduled for today are sent as soon as you save. The frame downloads them when it is on and connected to Wi-Fi.
How far ahead can I schedule photos?
Up to 60 days ahead, starting today.
Can I schedule photos from my phone?
Yes. Open my.photospring.com in your phone's web browser (Safari, Chrome or another browser). Scheduling isn't in the PhotoSpring app.
Can I send the same schedule to more than one frame?
Yes. Check every frame you want in the Choose frames step. The photos are sent to each frame on the same days, and each frame downloads them when it is on and connected to Wi-Fi.
Can I schedule videos?
Yes. Add videos the same way as photos. They count toward the 500-item and 1 GB limit.
What happens if the frame is turned off on the scheduled day?
The photos wait. The frame downloads them the next time it is on and connected to Wi-Fi.
Can I change or cancel photos after I save a schedule?
Yes, until they're sent. On my.photospring.com, tap Schedule Photos, then tap the pencil next to the schedule. Choose Edit to add, move, caption or remove photos (then tap Save schedule), or Delete to cancel the whole schedule.
Why can't I see deliveries from more than two weeks ago?
Schedule history keeps delivery results for 14 days. Older results disappear from the list. This doesn't delete photos from the frame.
Does the frame owner need to do anything?
No. Scheduled photos download on their own. The frame only needs to be on and connected to Wi-Fi.
Video
This video shows an earlier version of the scheduling page. The steps above match the current page.